PR9 GRANDSTAND AND CHANGEROOM FACILITY

ITEM: PR9 * FILE: 6.4.0.165 WARD: INGLEWOOD

SUBJECT GRANDSTAND AND CHANGEROOM FACILITY

LOCATION WALTER ROAD RESERVE, HAMER PARADE, INGLEWOOD

NAME INGLEWOOD KIEV SPORTING AND SOCIAL CLUB (INC)

REPORT Executive Manager Works -16 July 1999

Moved Councillor Willox, seconded Councillor Daniel that

THE COMMITTEE RECOMMENDS TO COUNCIL

1. That Council RECEIVE a submission from the Inglewood Kiev Sporting and Social Club (Inc) to construct a new grandstand and changeroom facility on Walter Road Reserve, Hamer Parade, Inglewood.
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2. That the request be REFERRED to the City's Strategic Plan for consideration.
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3. That the Club be ADVISED to submit its proposal via the CSRFF programme.
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4. That the Manager Recreation and Reserves be REQUESTED to further discuss this matter with the Club as to the development of strategies to achieve additional funding to further develop the site.

The motion was put and declared CARRIED.

RECOMMENDATIONS TO COMMITTEE

1. That Council RECEIVE a submission from the Inglewood Kiev Sporting and Social Club (Inc) to construct a new grandstand and changeroom facility on Walter Road Reserve, Hamer Parade, Inglewood.
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2. That the request be REFERRED to the City's Strategic Plan for consideration.
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3. That the Club be ADVISED to submit its proposal via the CSRFF programme.

REPORT PURPOSE

1. To advise Council of a request from the Inglewood Kiev Sporting and Social Club (Inc) to support in principle the proposal to construct a new grandstand and changeroom facility on Walter Road Reserve, Hamer Parade, Inglewood.
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2. To advise Council of a request from the Inglewood Kiev Sporting and Social Club (Inc) for financial assistance of $250,000 toward the project.

RELEVANT DOCUMENTS
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3. Plans attached
4. Available for viewing at the meeting - "Inglewood Falcons Grandstand and Changeroom Facility Business Plan"

BACKGROUND

1. The Inglewood Falcons Soccer Club, trading as Inglewood Kiev Sporting and Social Club (Inc) hold a ten-year lease over portion of Reserve 18325 for recreational purposes.
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2. The lease expires on 30 December 2004.The reserve is situated at the corner of Eighth Avenue and Hamer Parade, Inglewood. The Clubs operations are based at the site.

APPLICATION

1. In a submission dated 23 June 1999 the Club has made formal application to Council to construct a new grandstand and changeroom facility on-site at its leased premises on Walter Road Reserve Hamer Parade, Inglewood at an estimated cost of $750,000.
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2. The Club provides the following statements as justification for its request:

The purpose and objectives are:

· To modernise the spectator seating and changeroom accommodation;
· To provide facilities for schools soccer programmes and community use;
· To provide a venue for meetings of sports organisations;
· To provide a venue for social gatherings for people in addition to the entertainment of soccer matches;
· To encourage the sport of soccer in the community;
· To take advantage of the opportunity which BGC have made available to provide a grant for $250,000 for the project. This opportunity will not be available if the project is deferred."

The Club reiterates in additional correspondence dated 23 June 1999:

"It is also important to note that the BGC Group can carry the funding for the project if the funds are not available from Government this (1999/2000) financial year, provided that the Government (Local) gives a firm commitment to subsequent funding. We also have indications from the State Government that we can obtain a similar grant from them, provided we can confirm the Local Authority's commitment to the project."

REQUEST TO COUNCIL

The Club is requesting:

(a) A commitment in principle from Council to support the project.
(b) Financial assistance of $250,000 from Council and $250,000 from the State Government under the Community Sporting Recreation and Facilities Fund (CSRFF) for the 2000/2001 financial year.

COUNCIL POLICY

Council's "Sporting and Community Organisations Policy" Number H312001 states in part:

Clause 1(a) "Applications for Council funding will only be considered on the basis that no one Club will receive in total more than $80,000 in any five year period".

Clause 1(c) "Any projects with a total estimated value in excess of $500,000 should be considered individually and be the subject of a detailed needs analysis".

CSRFF

Under the Community Sporting Recreation and Facilities Fund scheme, the State Government, Local Authority and the Club each contribute a third of the cost of a project. In this regard, the Club has submitted the following as a cost breakdown:

Club

$250,000

City of Stirling

$250,000

CSRFF

$250,000

PROJECT TOTAL

$750,000

The State Government Ministry of Sport and Recreation has called for CSRFF applications for consideration for 2000/2001 financial year by mid-July 1999. Following due process, applications will close in November 1999 with results expected to be announced in late February 2000.

COMMENT
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3. The existing spectator and changeroom facilities are antiquated and archaic. The existing facilities and club would benefit from a substantial revamp.
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4. It would appear from the Club's submission that the proposals are feasible, viable and that the project has considerable merit.
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5. The Business Plan submitted by the Club in support of its application for the project includes:
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· Project description
· Objectives of project
· Needs assessment results
· Public meeting/community survey results
· Itemised project costs
· Funding of project
· Recurrent costs
· Concept design plans
· Long term usage
· Income and expenditure statements.
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1. The Club has secured sponsorship of $250,000 for the project. However, it is concerned that these funds will be jeopardised unless Council agrees at this stage to support the project in principle.

Given the scope of this project and the associated costs, and that Council is being requested to contribute $250,000, it would seem appropriate for this project to be referred to the Strategic Plan for consideration. The referral of this request to the Strategic Plan would result in 1C of Council Policy "Sporting and Community Organisations Policy" H312001 being complied with.

The Meeting closed at 4.43pm

The Chairman of the Committee to:

RECOMMEND
That the balance of the Committee Minutes be adopted.

SIGNED this day of 1999
as a true record of proceedings.

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CHAIRMAN